Current Openings

At Haynes Mechanical Systems, we have spent over 54 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation and air conditioning needs.

We are a fast growing commercial HVAC, building automation and energy services company. Our culture is one that exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family owned, focus on our associates, dedication to our customers, and continuous improvement.

With locations in Denver, Fort Collins, Colorado Springs, and Phoenix we have many opportunities available. Standard work days are M-F, with occasional on-call after hours. This position is expected to work in excess of 40 hours per week during periods of high demand periods

Competitive benefits package:

• Medical
• Dental
• 401K - Matched
• Paid Time Off
• Paid Holidays
• Gym and Fitness Reimbursement
• Taxi Vouchers
• Company Events
• AND MORE!!

POSITION SUMMARY:

The Accounting Coordinator will provide direct support to the Accounts Payable and Payroll Specialists in their respective roles.  

REQUIREMENTS:

• 3-5 years payroll experience.
• 3-5 years accounts payable experience
• Experience with Microsoft Dynamics GP and Sage Intact accounting systems is a plus.
• Experience with Paylocity payroll system is a plus.
• Proficiency and aptitude for applicable software (Microsoft Excel, Word, Outlook, etc.).
• Ability to work in a multi-faceted environment requiring a high level of attention to detail.
• Working knowledge of accounting software packages.
• Initiative-taker, flexible, have a high level of integrity.
• Able to maintain a high level of confidentiality with sensitive information.
• Ability to change priorities quickly and be action and goal-oriented in a fast-paced, team-oriented, collaborative environment.
• Bachelor's degree preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

Accounts Payable:

• Coding and entering vendor invoices.
• Matching and review of P.O. and Invoice.
• Research and resolve any P.O. and invoice discrepancies.
• Reconcile monthly statements.
• Scan documents & filing.
• Reconcile credit card statements.
• Ability to multi-task in a demanding environment and set priorities.
• Plan and complete work with a multitude of interruptions.
• Ability to face unexpected, challenges throughout the day.
• Willing to be cross trained.
• Perform other duties as assigned.

Payroll (backup):

• Review and correct field Technicians’ time for accuracy. 
• Preparing, building, and analyzing employee data reports.
• Review and ensure accurate computation of pay.
• Input data from time sheets, production records, or individual timecards to computerized payroll system, including days worked, overtime earnings, date, gross pay, deductions required withholdings and net earnings.
• Contact various department supervisors for any missed or incorrect time submitted for payroll as needed.
• Learn and interpret company policies and government regulations affecting payroll procedures.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Quality Focused – Detail oriented; demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.
• Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.